The process with and without QNG is initially the same... The most important thing is: No signatures before the application to KfW – nowhere!
That means: You look for an architect or builder who works with you to develop the plans. The status of the plans must already be almost ready for the building application (room volume, window areas, technology, materials used, ...), because only here are all the necessary details fixed for calculations. Then have it calculated by the energy consultant and if they give the go-ahead, apply for the loan. The house bank handles that – meaning you apply for the entire financing with the ready-to-sign house construction contract as well as the confirmation of application (BZA) from the energy consultant and proof of general funding eligibility. Only when the bank gives the green light would I sign the house construction contract. The bank or KfW does not check anything further. If the confirmation of application (BZA) is included, that is sufficient.
With QNG you should be aware that the planning effort is immense and the small local general contractor who has no experience with it is not the right choice. It is best to choose a supra-regional partner like Viebrockhaus and others, they are experienced in building this way. Also, energy consultants and employed draftsmen are on board, so you don’t have to coordinate everything alone. Getting all this done in parallel is otherwise not easy if you don’t already know the people.
If you still want to take a local general contractor, clarify beforehand if they have ever built with QNG. They cannot plan this the same way as for KfW55 – and if the energy consultant (who of course must be able/allowed to do QNG) has to recalculate multiple times because the plans are not sufficiently optimizable, and you go through several extra rounds with the contractor and energy consultant, it will certainly not get cheaper... Also note that the limits to be met regularly become stricter, so it can happen that if your planning stretches over several weeks, new values suddenly apply.
Have you even dealt with the topic so far, besides knowing that a lot of cheap money is available with QNG? Usually the extra effort and associated additional costs eat up the interest advantage... Own contributions can also become a considerable risk, because with QNG (unlike without QNG) the materials used also play a big role.
How far along are your plans? Builder chosen, financial framework set, land purchased?