Dear , thank you for your open reply! With my partly exaggerated remarks I definitely do not want to annoy you, but rather nudge you to think about it as well.
The "problem" therefore seems to be rather that you have not yet found a joint needs plan. In this respect, I see it exactly as does, as equally fundamental and "dangerous" to already start with the final stage. Pressure and frustration during construction are almost always present, and when mutual disagreement is added, the situation can quickly overflow.
By nature, I am more gut-driven and always need to see things before me, so I examine details such as stairs, distances, heights, etc. closely in order to be able to decide for myself.
Of course, a good independent architect could guide you through the project and also give you the necessary security or act as a mediator between your ideas; a planner from a general contractor will often only implement this to a limited extent in your sense.
However, you cannot be taken away the true exploration of your needs. I understand that this is the first house, you are not alone with that, and even though we have gone through this several times, there are always things that you cannot foresee or imagine beforehand.
For example, we did not know where our favorite spots would be—now it is, for instance, our super comfortable dining room sofa, and we hardly use the living room because everyone often looks for their own corner in the house and does their own thing. You are a family with kids, and so it makes sense that everyone can have their own nice place for themselves.
We know ourselves too little for that. I also see no way to find that out without living in a house. The uncertainty of the future (what do the children need when they get older?) remains.
That will also change in the house, but simply creating a lot of space from the outset to allow everything to happen is not advisable. That was what was meant with the "broom closet." A nice tall cabinet, for example, in the dressing room or bathroom can accommodate all that and does not require an extra room with door, wall, electricity, and planning—or the broom closet becomes the utility room with washing machine, storage space, etc., then an extra room makes sense.
We are probably also the type "next time I'll do it differently,"
You are not alone with that either, and everyone here could, if self-critical enough, tell you about their own mistakes made during construction.
I really have the impression here that the basement was planned precisely because of this uncertainty, to be placeholders for all kinds of things. However, it is far too expensive for that and ultimately does not bring the desired overall success, because a basement is a basement and does not become a sunny living space. Maybe you should find a trusted person with a clear view and enough reason to at least find a clear plan for everyday things such as: actually required indoor storage for vacuum cleaner, broom, cleaning agents, step ladder, extra kitchen appliances, suitcases, and much more—and then add a buffer, but one that does not necessarily have to end in a possibly six-figure basement. Perhaps a nice, dry garden shed also meets many of these needs for much less money.
The second bathroom can be "moved" to the upper floor
I would not do that, because you have guests or strangers in the house who should not go upstairs, but an extra WC connected to the bathroom on the upper floor due to shared pipes could make sense with growing children.
It is difficult to know for the next twenty years. I know what I know, but don't know what I don't know.
That is the case for everyone, so a plan or structure can help to be as well prepared as possible for the unknown. You can create sufficiently large rooms and then discipline yourself to make do with that. More and fuller is always possible. Therefore, you could also base it on the current need for clothing, etc., plus a small buffer. But you will not have to have double the amount of clothes for yourself and your wife as you have now.
As you noticed, my wife likes to store things somewhere without bringing them to the basement.
If she does not change or want to change that, then she should plan this multipurpose room on the ground floor as she needs it. Then that is one of those fixed specifications for a planner to plan exactly such a room on the ground floor. And it is the same with your office… step by step, room by room, firmly define the needs and then maybe at least a few of the knots will resolve.
These must-haves such as multipurpose room, possibly small extra WC on the upper floor, your office really as an office, and a pull-out bed for rare spontaneous overnight guests, sufficiently producible seating area in the kitchen/dining area also for the often present extended "big family," tall cabinet in the bathroom/dressing room for vacuum cleaner, cleaning agents, bucket... I would write into my "specifications" little by little, and if an oriel bay window results from it, that is nice but not the other way around. The house must function for the inhabitants on the inside, so I would proceed like this and then see which options arise.