Let's be honest: occasional overnight guests could take a taxi home, sleep on the sofa, or use a sofa bed in an 8sqm office.
For overnight guests from the region, that might be an option. When we have overnight guests, they usually come from a distance unsuitable for a taxi. Still, the approach is completely understandable, and as an alternative to a taxi, it’s worth treating your guests to a taxi and a guest room instead of building a separate room for them. It takes decades of “occasional” guests before you’ve spent what such a room costs nowadays.
Does anyone have a tip for a sensible approach?
You’re on a good path with describing what you want. I recommend taking a moment to pause and take a small step back:
Try to put this into less architectural bullet points, but more into “prose.” Describe a typical daily routine, frequently recurring situations, favorite activities and hobbies, what makes beautiful moments for you, how you like to relax, celebrate, how you want to live with the kids, how you imagine they will grow up and how their needs will change, where the dog runs around, who works at home when and what needs arise from that – all sorts of things like that. Illustrate this with a kind of “mood board” – a collection of images that appeal to you. These can be architectural details, moods, colors, garden, light, whatever you come across. Everyone is welcome to make their own mood board.
Example: The statement “I feel very comfortable with a lot of natural light” is a different statement than the requirement “all relevant rooms facing south.” If an architect, within the framework of the building regulations and budget, finds a way to realize the requirement “lots of natural light” without a south-facing location for one or the other room, that is a solution for the first requirement in this example, but not for the second demand. Maybe you will recognize that here the “tunnel vision” you already described begins.
So: The engagement with “What is quality of life and living for me” or “How do I want to live” with an architect is the key for them to plan well for you – or the key for a provider to propose a suitable floor plan to you.
And: A simple rule helps in the selection: An architect or provider who does not engage with this falls flat as a provider. If a person really engages with your life wishes without immediately drawing rooms or having to show something, but instead asks what is behind it, you have almost found the right service provider for you. Of course, sympathy, the impression of competence, and the price level should also be taken into account.