Fully built - now tame the chaos!

Hello everyone,

I have a few quick questions about paperwork etc: When you think back to purchase contract, land register entry, structural analysis, site plan, corridor plan, room plan, energy certificate (?), house connections, cable laying plans etc, heating, numerous expert reports, pictures, invoices, own work, offers, warranties and so on and so forth... All of that was recorded, agreed upon, documented at some point and now it is scattered (at least for me) in various places. Most of it in paper form..

I’m interested in your approach, so:
- What was the biggest problem for you?
- How did you solve it?
- How do you keep track?

Does anyone have similar concerns thinking things like “When exactly does the warranty on my heating system expire? Who reminds me to have it checked before it expires?” .. I can’t be the only one xD

I hope I’ll get a bit wiser from your answers. I’m really not an organization fanatic, but I think in this case it’s true: order must be kept.. Thanks for your experience reports and tips :)

There are those things from Leitz, called folders. I think when building a house you can use 2-3 of them and organize everything thematically in them.

So, we have everything nicely organized in folders. One of them is just for devices (kitchen included). The seller has already been at our heating system twice anyway, as he maintains it on his own and adjusts the settings. For the rest, we're waiting until it breaks down. :eek:

There is also one for
- craftsmen services,
- authorities / offices / notary
- financing,
- ongoing costs,
- plans / drawings / building permit
- devices
- building inquiry

I think there are 3 more that I can't think of right now. It's already a little cabinet full. :confused:

We have only just started, but we bought a "very useful box" for it (just ask Aunt Google). The advantage: Not only do folders fit in there, but you can also use hanging files!

I have honestly saved everything in Google Drive..

"When exactly does the warranty on my heating system expire?

I enter dates into a digital calendar and set reminders. Example: 2 years into the future, minus 3 months (cancellation period) minus 14 days (consideration time): entry expiration of mobile phone contract. This works for everything and you can still easily click on "ignore" (or tap, depending on the device)

To be honest, I have saved everything in Google Drive..

I assume the authorities send you notices on paper and the loan and notary contracts also came in paper form. In our case, these documents are bound in such a way that you can practically not digitize them. Even if you do, do you then destroy the paper versions?